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Optimization of Construction Delivery

Type: Construction
Contractor: Mettler-Toledo, LLC

Location: Ashton, ID

 

Budget: $420,000

 

Start Date: September 2012
Completion Date: December 2012

Weigh In Motion Sensor System Project

itd-weigh-sensor

Project Site (Pre-Construction)

In July 2012, the Idaho Department of Transportation (ITD) successfully applied the Best Value process to select a contractor to construct a Weigh In Motion (WIM) system. This project would provide ITD with the ability to capture video images and weigh vehicles while they are traveling along the highway. This information would enable traffic to be screened for static weighing and to transmit and store data for immediate retrieval by both ITD and the Montana DOT.

Two vendors submitted proposals on the project, and both were within the $420,000 budget. The best-valued contractor that was selected was approximately $26K higher in price, but had:

  • 114% higher-rated Risk Assessment Plan
  • 82% higher-rated Value Assessment Plan
  • 2% higher-scored Past Performance Information (on the firm, project manager, and supplier)
  • 150% higher-rated Interview

ITD awarded the project to the best-valued contractor in September 2012. ITD’s goal was to have the system up and running prior to the harsh winter weather in north-eastern Idaho. Despite having to stop work for 2 days due to unsafe working conditions on the highway, the contractor was still able to complete the project in December 2012, 3-days ahead of schedule. There were no contractor initiated change orders. Upon completion of the project, ITD personnel rated the overall satisfaction with the vendor a 10 (out of 10), and rated the Best Value process a 10 (out of 10).


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Best Value Paradigms

Cost Savings: 20%
Schedule Delays: 0%
Contractor Change Orders: 0%
Satisfaction: 10 out of 10 vendor risk rating by Client PM 

Type: Software Design & Integration

Vendor: Agate

Location: State of Idaho

 

Contract: $979,500

 

Start Date: November 2010

Finish Date: June 2012

Mobility Management & Administration Software System

The owner used ASU to apply Best Value to deliver a software system to improve the ability of ITD to effectively plan, implement, administer, and evaluate programs and grants to improve public transit, community transportation, ADA Paratransit, bicycling, and pedestrian programs across Idaho. This includes administration of Federal grant programs (e.g. Federal Transit Administration) and state programs.

During the Pre-planning and clarification phase of the best value process, the software vendor identified (1) what critical information they didn’t have, (2) when they would be able to acquire the information throughout the life of the project and (3) what they would do to gather necessary data along with a plan to address the risk of not being able to the required data. The vendor clearly explained their plan in conjunction with their milestone schedule. Additionally, because of the contractor’s high level of efficiency in terms of design, scheduling, and implementation, the owner was able to afford approximately 10% more in additional scope (reporting database and functionality).

REFERENCE:  Kathy Chase, Manager, Business Services | kathy.chase@itd.idaho.gov | 208-334-8752

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